Your data stays yours
LCC works on your reports to build your outputs, and does not repurpose them for anything else.
Solutions · Industry
Thousands of inspection reports? One synthesis per asset, one plant-wide view for leadership.
LCC reads the inspection reports you already have, sorts every finding by equipment, and gives your teams a clear picture of asset condition across every site.
Lucens Conseil & Coaching builds an AI system (an agent plus a dashboard) that takes over the tracking of your inspection reports. It reads your existing NDT, integrity, requalification and OEM service reports in bulk, attaches each finding to the right asset, classifies it, and produces one synthesis per asset, a living tracking file with your own KPIs, and a condition view for leadership. It sits on top of what you already have, with no migration and no tool to replace.
The problem
Your inspection history is complete, but nobody can read it at a glance
In a single plant, hundreds of assets are inspected every year, often on a fixed cycle, for integrity, quality and audit reasons. Across a multi-site group, that adds up to thousands of inspections: NDT campaigns, thickness surveys, integrity tests, requalifications, OEM health checks, third-party files. Each report is correct. Together, in hundreds of heterogeneous PDFs spread across shared drives, mailboxes and site folders, they are almost impossible to use. When someone asks "what is the real condition of this vessel, how has it degraded, and what is due next?", the honest answer takes hours of manual searching.
The people who need this information are not the same. On the ground, the maintenance, methods or inspection lead needs a clear summary per asset and a reliable tracking file. At head office, the technical direction needs to steer a base of equipment spread across several plants, with KPIs that match how the company actually works. Today, both rebuild that picture by hand, again and again, from the same reports.
That head-office view is the hardest part: tracking the condition of an entire base, sometimes thousands of assets across several sites, and how each one degrades over time. The manual work is slow, it does not scale with the number of assets, and it is fragile: the knowledge lives in one person's spreadsheet, not in a system.
The solution
What the LCC inspection report system actually is
It is a neutral layer that turns your accumulated inspection reports into structured, per-asset knowledge and a shared view of your installed base. It is built on the reports you already produce, not on a new data-entry habit.
What it does
It turns your reports into tracking
- Reads existing inspection reports in bulk, whatever their format or source.
- Splits each report by equipment and attaches every finding to the right asset.
- Classifies findings by inspection type, result, criticality, action required and due date.
- Produces one clear synthesis per asset, readable by a non-specialist.
- Maintains a tracking file (spreadsheet or register style) with KPIs built for you.
- Feeds a dashboard for leadership to steer condition across sites over time.
What it does not do
It replaces neither your experts nor your tools
- Does not carry out inspections or NDT: that stays with certified agents and providers.
- Does not diagnose the defect in place of your expert.
- Does not replace your CMMS, EAM or field-entry tools.
- Does not replace a laboratory or third-party expertise.
Data it uses
- NDT and inspection reports (visual, UT thickness, MT, PT, RT and similar).
- Integrity tests, pressure tests and requalification records.
- OEM service and health-check reports.
- Heterogeneous PDFs from internal teams and outside providers.
Who uses it
- Field: maintenance, methods and inspection leads who need per-asset clarity.
- Head office: technical direction steering a multi-site asset base.
Decisions it supports
- What is the current condition of each asset.
- What action is required and by when.
- Which assets and sites carry the most risk right now.
- Where to focus the next inspection budget and effort.
How it works
How LCC turns raw reports into a per-asset view
The system runs a repeatable pipeline over your report history. You point it at the reports, it does the reading, sorting and structuring, and it keeps the result current as new reports arrive.
01
Ingest
The agent collects your existing reports from wherever they live, in bulk, without asking teams to re-enter anything.
02
Split by equipment
Each report is broken down so that every finding is separated and can be handled on its own.
03
Match to the asset
Every finding is attached to the correct piece of equipment, so history accumulates per asset rather than per document.
04
Classify
Each item is tagged by inspection type, result, criticality, action required and due date, using rules aligned with your standards.
05
Synthesize per asset
The system produces one plain-language summary per asset: condition, open actions, and what is due next.
06
Feed the tracking file
Results flow into a living tracking file (spreadsheet or register style) with the KPIs you choose.
07
Surface to leadership
A dashboard rolls everything up by site and over time, so head office can steer the whole base.
Inputs and outputs
What you put in, and what you get out
You provide the reports you already have. LCC returns structured, decision-ready outputs that your field teams and your head office can use the same day.
Inputs
Your current documents
- Existing NDT and inspection reports, in their current formats.
- Integrity, pressure-test and requalification records.
- OEM service and health-check reports.
- Your asset list and site structure, if available.
- Your inspection standards and the KPIs that matter to you.
Outputs
Decision-ready tracking
- One synthesis per asset: condition, findings, actions, due dates.
- A living tracking file with your own KPIs, ready to use and export.
- A plant-wide dashboard by site and over time for leadership.
- A clear, prioritized list of assets that need attention now.
- A structured history that stays current as new reports come in.
In practice
What a run looks like on a typical asset base
Illustration
Picture a company with several plants and a long shelf of inspection PDFs: thickness surveys on piping loops, external inspections on pressure vessels, tank bottom reports, and OEM health checks on rotating and process equipment. Nobody disputes that the reports are good. The problem is that answering "what is the state of loop 12 across the last three campaigns?" means opening a dozen files by hand.
You point LCC at that shelf. The agent reads the reports, separates each finding, and attaches it to the right line, vessel or tank. It classifies results and flags the actions and dates that need follow-up. Within the same effort, the maintenance lead opens a one-page synthesis per asset, the tracking file fills itself with the chosen KPIs, and the technical direction sees, site by site, where the base stands and what is coming due. No report was rewritten, and no existing tool was replaced.
An illustration of how the system works, not a real client result.
Record-keeping
How the tracking file supports mechanical integrity record-keeping
Inspection programs for static equipment run on documented records. Under the API in-service inspection codes (API 510 for pressure vessels, API 570 for piping, API 653 for aboveground storage tanks), owner-users are expected to keep inspection results, thickness data and interval decisions on file, and many operators drive those intervals with risk-based inspection methodology (API 580 and API 581). A per-asset synthesis backed by a structured tracking file makes that history easy to hold, retrieve and defend, because every finding already sits with its asset, its date and its next due action.
The same logic applies to process safety obligations. Under OSHA Process Safety Management (29 CFR 1910.119), the mechanical integrity element requires that inspection and test records be maintained for covered equipment. NDT personnel qualification follows recognized schemes such as ASNT SNT-TC-1A or ISO 9712. LCC does not certify agents or perform inspections; it consolidates the records those certified agents and providers produce, so the evidence stays complete and audit-ready.
Comparison
How LCC compares to how report tracking is done today
Most teams track inspection reports one of three ways. Each has a real place. LCC is different because it works from the reports you already have.
| Criterion | Manual tracking (spreadsheets + PDFs) | CMMS / EAM module | RBI / IDMS platform | LCC system |
|---|---|---|---|---|
| Starting point | Reports read by hand | Manual data entry | Structured data input required | Reads your existing reports as they are |
| Migration needed | None, but no structure | Yes, into the tool | Yes, often heavy | None |
| Per-asset synthesis | Rebuilt each time | Partial, entry-dependent | Yes, if data is clean | Automatic, from the reports |
| Effort on your teams | High and repeated | High to set up and maintain | High and specialized | Low, teams keep their tools |
| Multi-site leadership view | Rare | Depends on config | Yes, at a cost | Yes, by site and over time |
| Replaces existing tools | No | Often becomes the tool | Often the system of record | No, it sits on top |
Security and governance
How your reports and data are handled
Neutral overlay
The system reads and structures; it does not alter your source reports or your existing tools.
Traceable to the source
Every classified finding points back to the report it came from, so results can be checked.
Scoped access
Ingestion is set up on the sources and permissions you define, not on open access to everything.
Human in control
Classifications and priorities follow your standards, and your experts keep the final say.
Auditable output
The tracking file and dashboard are exportable, so your records stay portable and inspection-ready.
Limits
What LCC does not do, said plainly
- It depends on your reportsThe output reflects the reports you feed it. Where history is thin, the per-asset view is thinner, and the system makes that gap visible rather than hiding it. Knowing exactly where your evidence is missing is often the first useful result.
- It is not another tool to runIt sits on top of your CMMS, EAM and field tools instead of competing with them, which is the point. It organizes what your certified agents, providers and laboratory already deliver; the inspection, the engineering judgment and the specialist expertise stay with them.
Frequently asked questions
What operators ask about inspection report tracking
Do we have to migrate our data or change our tools?
No. LCC reads the inspection reports you already have, in their current formats, and sits on top of your existing CMMS, EAM and field tools. There is no migration and nothing to replace.
What kinds of reports can it read?
Heterogeneous PDFs from internal teams and outside providers: NDT and visual inspections, UT thickness surveys, MT, PT and RT reports, integrity and pressure tests, requalifications, and OEM service or health-check reports. It is built for mixed formats, not for one clean template.
Does it perform the inspections or the NDT?
No. Inspections and NDT stay with your certified agents and providers, qualified under schemes such as ASNT SNT-TC-1A or ISO 9712. LCC consolidates the reports those agents produce and turns them into a per-asset view. It organizes the evidence, it does not generate it.
How is this different from a CMMS or an RBI platform?
A CMMS or EAM usually needs manual data entry and often becomes the system to maintain. An RBI or IDMS platform needs structured data input up front. LCC starts from the reports you have already accumulated and builds the synthesis automatically, without asking your teams to re-key anything.
What does the field team get versus head office?
Two different things on purpose. The field lead gets a one-page synthesis per asset plus a tracking file with the actions and due dates. Head office gets a dashboard that rolls the base up by site and over time, with KPIs built for how the company steers its equipment.
Can the KPIs match our own standards and reporting?
Yes. The tracking file and dashboard are built around the KPIs you choose and the inspection standards you already apply. The system adapts to your definitions of criticality, action and interval, rather than forcing a fixed template on you.
Does it help us stay audit-ready?
It helps you hold and retrieve your records. Every finding sits with its asset, its date and its source report, which supports the record-keeping expected under API 510, 570 and 653, risk-based inspection practice, and OSHA PSM mechanical integrity. LCC does not replace those obligations; it makes the evidence easier to keep.
What if some of our assets have very little inspection history?
The output reflects the reports you provide. Where history is thin, the per-asset view will be thinner, and the system shows that gap clearly instead of masking it. That visibility is often the first useful result: knowing exactly where your evidence is missing.
How do we start?
With a conversation about your assets and the reports you already have. We scope which sites and equipment to cover first, and what your tracking file and dashboard should show, before any build.
Our expertise
Written from field experience, not theory
Put your inspection history to work, without changing a single tool.
You already have the reports. Let's turn them into one synthesis per asset and a plant-wide view your leadership can steer from, with no migration and no tool to replace.